the Hive icon

Event Coordinator

The Hive provides a second home for all our members – a place where they can thrive. We are Asia Pacific’s largest network of beautiful workspaces, with locations in Hong Kong, Singapore, Thailand, Japan, Taiwan, Vietnam and Australia.

Join our dynamic and highly international team and have the chance to accelerate your personal growth in an entrepreneurial and fast paced environment.

We are looking for a fun-loving, highly energetic and organised individual, with a passion for entrepreneurial business to oversee multiple events across our Hong Kong spaces.

This individual will oversee events from start to finish, going above and beyond to make sure weekly and monthly events run smoothly. Nothing goes under the radar, from the basics like refreshments to hosting to behind the scenes work.

About the role
An Event coordinator is responsible for a multitude of facets from event planning, logistics and experience. You will be the driving force behind creating an amazing experience for event participants and ensuring that everything goes off without a hitch.

  • Demonstrate the Hive’s core values and strive to achieve our mission
  • Organise and juggle multiple events, ensuring a top-notch experience for all attendees
  • Inspire, support and guide our different community teams to create the best coworking events
  • Be composed to handle different challenges that might arise
  • Duties and responsibilities

    Administration and operations

  • Work alongside our Community team to brainstorm, oversee, plan and organise all events across the city
  • Conduct weekly and monthly meetings with different teams, managing the performance of events, analysing them and adjusting metrics and strategies to exceed goals
  • Provide weekly reports and suggestions to the Head of Events on the different events being hosted and best practices to improve effectiveness and quality
  • Liaise with core team members, communicating vital information ensuring events runs smoothly
  • Oversee weekly and monthly event budgets and expenditures of different teams
  • Project management: Update and plan small to large scale events, building a pipeline
  • Create monthly event report for Hong Kong locations to be sent to Head of Events for APAC monthly report
  • Events and support

  • Build a series of engaging and diverse events to contribute to the growth of creative communities
  • Frequent onsite event support regarding setup & dismantle; registration; smooth operations
  • Work alongside different teams to ensure a full event calendar at least two months ahead
  • Help and support all events including larger Hive events such as; Runway, Meet the Makers and Shorties Film Festival
  • Keep event ‘how-to’ bibles organised and updated to ensure teams are aware of any changes
  • Team management and partnerships

  • Rally with different community teams to create best practices that help build a stronger and successful community
  • Train new Community hires in event planning and executing basics
  • Establish and build new partnerships that help build-up brand awareness and engagement
  • Monitor and check up on event marketing – social media posts and artwork on schedule etc created for current and future events
  • Conduct weekly catch-up sessions with different teams, managing the performance of events, analysing different metrics, providing feedback and determining best practices
  • Experience and requirements

  • Bachelor’s Degree
  • Minimum 2 years experience in Events, Entertainment or related experience
  • Experience in handling small to large scale events, previous experience working at a Startup or Events agency is an advantage
  • Demonstrated ability to prioritise and manage difficult and critical situations
  • Highly organised and detail oriented
  • Be a social butterfly – able to network and build a relationship with anyone
  • Be creative, flexible and adaptable to different challenges
  • Results driven and highly motivated to create amazing and engaging events
  • Possess excellent communication skills, both written and verbal
  • A team player who can work well with different internal teams and independently
  • Fluency in English, Cantonese is a plus
  • Immediately available is preferred
  • The Hive is an equal opportunity employer

    Other benefits include marvelous weekly happy hours, discounts at various restaurants, gyms and events hosted by influential leaders or companies, and quite possibly with hard-work and dedication, becoming part-owner through our share options programme.

    To apply, provide a cover letter, resume, expected salary and availability



    Apply

    • Accepted file types: pdf, doc, docx, txt, rtf, pdf, doc, docx, txt, rtf.
    • This field is for validation purposes and should be left unchanged.